10 New (And Legal) Ways Your Employer Is Spying On You

The right to privacy is fast vanishing.

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Just when I think I've heard every extreme story about employer spying, I hear a new one that curls my hair. For instance, a company recently turned in a former employee to the local police for making "suspicious" Google searches on the company computer. One employer installed a tracking device in the car of an employee they thought might be moonlighting with a second job. The National Workrights Institute says that two out of three U.S. employers are using some sort of electronic monitoring of employees. Why? Because it works. One study found that monitoring decreased theft by 22% and increased revenues by 7%. Employers don't seem to care that monitoring also causes increased employee stress and dissatisfaction with their jobs.

Think you have the right to privacy at work? Think again. Here are 10 perfectly legal and new ways your employer may be spying on you:
  1. Internet usage monitoring: Okay, maybe a worker searching for "pressure cooker bomb" might justifiably set off some alarm bells, as it did like for one employer who notified authorities. But searching terms such as, "pork," "cloud," "team" and "Mexico" can generate Homeland Security's interest, so if you spend time at work checking out whether there are storm clouds on the way for your visit to Mexico to see your favorite soccer team and eat pork rinds, you may be in trouble. Your employer is almost certainly monitoring your internet usage. Even if you don't care about Mexican pork rinds, if you're booking airline tickets, tweeting, checking out your ex-spouse's relationship status on Facebook or, god forbid, checking out porn sites, your employer will know about it. Read, understand and don't violate your company internet usage policy. Don't end up being disciplined for your internet usage.
  2. GPS: While your employer might not go as far as attaching a device to your personal vehicle, many company vehicles are equipped with GPS. If you don't go right to the customer's house, and instead stop at the flashing donut sign for a quick snack, your employer may know about it. Make an unscheduled, unapproved stop for gas? Duck into a rest stop to avoid a nasty thunderstorm? Better make sure you supervisor knows about it, or you could be fired. 3.
  3. Keylogging: A keylogging program records every keystroke you use on your computer. Employers who use keyloggers see everything you type, including your passwords. The Stored Communication Act and Federal Wiretap Act, along with some state laws may offer limited protection, but so far most employers are getting away with this intrusive practice.
  4. Email monitoring: Your company probably has a written policy, something in your employment agreement, or some paper you signed when you started saying the company can monitor your email. This doesn't only apply to your work emails. Your company may well look at your personal emails sent on company computers and devices, even if you used your personal email address. While there is a law, The Electronic Communications Privacy Act, that limits email monitoring, it's pretty weak. Employers can sneak consent forms into handbooks, applications and contracts in order to circumvent your right to privacy. Looking for another job? Contacting an employment lawyer about discrimination at work? Sending confidential information to your personal email? Assume your employer will read what you sent and be sensible about email at work.
  5. Social media: The trend of employers demanding social media passwords to monitor employee and potential employee activity continues, although the horrible publicity this intrusive practice got has slowed the employer bandwagon. California, Washington, Maryland, Arkansas, Colorado, Nevada, New Mexico, Oregon, Utah, Vermont, Delaware, Michigan, New Jersey and Illinois have banned this practice, but it's fair game in other states. Legislation is pending or has been passed in 36 states in 2013. While demanding passwords is quickly being made illegal, your employer can still check out your social media activity. Some companies have an overbroad social media policy that says you aren't allowed to discuss or disparage the company in social media. This may violate your right to complain about working conditions with coworkers. If corporate snooping reveals that you have a disability, pregnancy, genetic condition or other protected information, you may have a lawsuit against them if they fire you. Management-side lawyers continue to tout a parade of horribles to employers who don't monitor employee social media, so expect more monitoring in the future.
  6. Audio recording: There are limitations on taping conversations that vary by state. In 12 states, everyone in the conversation must consent. In others, only one party need consent to being taped. However, employers may be allowed to tape employee conversations even in all-party consent states. Federal wiretapping laws have exceptions for employers who obtain employee consent, which means you may have signed something saying you agree to being taped when they shoved that giant stack of papers in front of you on your first day, in your application, when you signed the form attached to your handbook, or in an employment agreement. Employers also are allowed to tape for legitimate business purposes such as customer service, under very strict conditions.
  1. Videotaping: Employers sometimes use videotaping to monitor employees. The wiretapping laws don't apply unless there's also audiotaping. I've heard of video cameras installed in offices, company vehicles, and locker rooms. Imagine driving a truck on a long haul and having to adjust your clothing. Smile! Someone is watching as you sort out your unmentionables. Some states have limitations, such as privacy laws, but in most places your employer can watch you. Employers may even videotape you while you're out of the office. In a recent case, an employer had an investigator tape an employee's off-duty activities while out on FMLA leave. Instead of punishing the employer for this extreme snoopery, the court tossed the employee's case.
  2. Off-duty conduct: Moonlighting? Unusual hobbies? Smoking? Social drinking? Your employer may or may not be able to monitor your off-duty activities and fire you if they don't like it. Some states limit employers' ability to fire you for certain legal off-duty conduct. Most allow you to be fired at-will, even for something you did outside of work.
  3. Medical records: In Arizona, there's a law allowing employers to inquire whether employee contraceptives are for medical reasons. While you do have some medical privacy at work, if you seek accommodations for a disability, ask for Family and Medical Leave, or make a worker's compensation claim, your employer may be entitled to your medical information. Employers can also demand doctor's notes under their sick policy, as long as they don't require the letter to include a diagnosis, disclose a medical condition, or apply the policy discriminatorily.
  4. Company devices: Almost every company device can be monitored. Copy machines, cell phones, vehicles, security entrances and computers can all tell the employer what you are up to. Copiers can store what you copied and tell the employer what time you made the copies. Text messages are not private. Your swipe card tells the employer when you came and went. Instant messages and chats can be recorded. If you're using a company device or are on company property, you can be monitored.
Some states allow employees who are the victims of employer snooping to bring claims for invasion of privacy, intrusion on seclusion, or other privacy rights. In general, your privacy rights at work are minimal. If you're at work, on the internet or out in public, it's best to assume your employer could be snooping. Beware. Big employer is watching you.

If you need legal advice, it's best to talk to an employment lawyer in your state, but if you have general legal issues you want me to discuss publicly here, whether about discrimination, working conditions, employment contracts, medical leave, or other employment law issues, you can ask me at AOL Jobs. While I can't answer every question here, your question might be featured in one of my columns, or in our upcoming live video chat.

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Karen Karen

I work out of my home with a company computer and I also have a personal computer. My company (Company A)is suing another company (Company B) and I was asked to upload all emails where there were correspondences with me and Company B. During the time we were working with Company B they tried to solicit me to come work for them. I considered this and sent some emails using my personal email. During the discovery face of reviewing all emails send by me and all emails sent by them our lawyer discovered the emails which came from my personal computer and disclosed the discussions of my negotiations of considering employment. I was asked about this by our lawyer with my boss on the phone two days ago. On the one hand they were happy to hear Company B had tried to solicit me because this was against the contract they had between each other but my personal contract also states I can not go work for someone else or do other work while working for them. They asked why there were emails coming and going from my personal email. Just told them that it used to be my work computer so there are emails on there and i had computer issues so need to use it. At the end of the call my boss send that he did not see anything wrong with my emails discussing possible employment with Company B which I don't believe for a second. I think he is just appeasing me because they will need me for this lawsuit. After the call I did forward over additional emails from my personal email address and said sorry I missed them. They were on an external drive. Besides the fact that I can get sued for obtaining a new email from Company B and using it to generate business on the side with myself and Company B, can they gain access to my personal computer thru this lawsuit. There are many many things I would not want them to have access to. Could I also use as leverage for me to not get sued to say I will cooperate only if I get immunity from being sued? At the moment I am still employed and doing business as usual but I know this is coming to an end probably based on this lawsuit. I appreciate your advise.

August 11 2015 at 12:17 PM Report abuse rate up rate down Reply

Hi all! Thanks for useful article. In our company used keylogging (keylogger refog: www.refog.com), video surveillance and recording of telephone conversations. These measures allow us to keep commercial secrets and improve employee productivity.

June 10 2015 at 4:12 PM Report abuse rate up rate down Reply

So what are the rules on instant messenger programs? I was specifically told that the employer does not spy on conversations or employees because we're all adults. However, several times a conversation I have had over IM (with a non-employee, so no one told) was brought up with me. For instance, I would say something to someone over IM and the this person, within hours would ask me about the issue. Further, this person has said once that they read someone elses IM. It is not "legal" at our company to spy on employees, but telling on said person could get me fired. Is there ANY legal recourse here, at all?

March 18 2015 at 7:43 AM Report abuse rate up rate down Reply
Marry McDwell

I think monitoring employee is very important strategy for your company. These apps are very effective as well as beneficial in order to spy on employees.

March 01 2015 at 6:55 AM Report abuse rate up rate down Reply

Question. I work at the city of Detroit, and one of the issues we're dealing with now is our department head is trying to give us a cell phone with a tracking device. Do we have any legal grounds to not carry the phone in our personal vehicles?

October 09 2014 at 4:08 PM Report abuse rate up rate down Reply
1 reply to Dwilli1's comment

Sure, there are a whole heap of ways to block GPS signal, without blocking 3G/4G/LTE.

November 17 2014 at 11:37 AM Report abuse rate up rate down Reply

Check more details about Micro Keylogger: http://www.remotespy.co/pc-keylogger.html

July 30 2014 at 2:37 AM Report abuse rate up rate down Reply

It's true that a lot of employers use keyloggers to monitor employees during working time. I saw some keylogger on http://goo.gl/OXCqTg that can not only record keystrokes but also control online activities, so horrible!

July 30 2014 at 2:36 AM Report abuse rate up rate down Reply
Nathan Roth

this is one reason i am paraniod i don't access the internet during my breaks or lunch at work but i do get the feeling that my company is snooping through my personal privacy.

March 12 2014 at 11:45 PM Report abuse rate up rate down Reply
Ruslan Sudentas

I afraid to be a devil's advocate, but there's nothing wrong in employer's desire to pay for work, not for play. And there are ways to balance both sides - I have written an article on how to do it: https://screenshotmonitor.com/blog/employee-monitoring-software-how-to-use-it-properly/

February 19 2014 at 10:28 PM Report abuse rate up rate down Reply

all the more reason to tell the boss to stick it and go to work for yourself

October 01 2013 at 11:42 PM Report abuse +2 rate up rate down Reply

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