By Robert Half International
Over the past few years, many people have felt pressure to work harder in order to maintain their job security. But meekly shouldering increasingly heavy workloads isn't necessarily the best way to demonstrate your value. Always being the first to arrive and the last to leave might impress your boss for a while, but in the long term, it's unlikely to benefit your well-being, your career or your employer.
People who pride themselves on a strong work ethic may find that idea tough to swallow. After all, don't employers seek workers who are eager to go the extra mile? That may often be the case, but most companies also want employees who don't burn out or become disenchanted. And all of them want people who make the most of the time for which they're being paid.
Learning to work more efficiently can be a crucial step toward becoming more valuable to your employer. Here are five steps that can help you work smarter:
1. Clarify your role.
It may seem counterintuitive, but one of the best ways to increase your effectiveness and value is to clarify the limits of your role. Do you tend to jump into projects whenever someone needs help? That's admirable, but it can be detrimental if it wears you out or keeps you from your own responsibilities.
It's great to be known as the go-to person in emergencies. But if every crisis falls to you, consider whether all of that firefighting is interfering with your most important work -- unless, of course, that firefighting is your most important work.
Learning to say no selectively can protect your productivity, but it's not always easy to tell when it's appropriate to push back. Talk to your boss about all the projects on your plate and then work with her to clarify which ones are the most important. She may not realize how much work you're doing above and beyond your job description. Be careful to frame the discussion as a matter of putting your time to the best use rather than avoiding work you don't enjoy.
Goals are useful only when they're achievable. If their scope or sheer number is unrealistic, it may seem like all you're doing is treading water, which can lead to overwork and exhaustion.
Write out a list of your goals and then ask yourself whether they address the most critical functions of your job and are attainable given your current responsibilities. If they aren't, you may be asking too much of yourself. Talk to your manager to make sure your top objectives align with the company's priorities. You might find, for example, that your goal of streamlining a particular reporting process is less important to your boss than other priorities he has assigned to you.
3. Share the load.
If you're not careful, a can-do attitude can cross the line. Insisting on handling everything yourself breeds resentment among co-workers, especially if you're perceived as competing against them rather than working alongside them. If you're wearing yourself out with projects that a less-overworked colleague could execute, you're doing the entire team, including yourself, a disservice.
If appropriate, talk with your manager about ways you might delegate or share certain responsibilities. Such discussions can help your boss make sure your co-workers remain challenged with new responsibilities.
If you wait to schedule a vacation until you desperately need one, you'll lose the focus and energy required to do your best work long before your date of departure arrives. Plan vacations well in advance, and make sure they're true breaks, not opportunities to work remotely from a prettier location.
Small breaks throughout your workday can also help you maintain your perspective. Taking the time to look up from what you're doing for a short walk or a brief conversation can help you keep a sense of perspective about your work rather than blindly hammering a noncritical project through to completion and exhaustion.
Another part of working more efficiently is making sure you're doing things that rejuvenate you when you're not at the office, whether that means exercise, a movie or a meal with your family. If you don't enjoy your free time, your workday will likely find ways to seep back into those hours, depriving you of the daily recharge you need.
5. Keep talking.
Working smarter isn't a one-time fix. As your employer's priorities and resources shift, so should your own points of emphasis. If you don't have a regularly scheduled check-in with your manager about such issues, ask to create one. It doesn't take long to verify that you're putting your shoulder behind the jobs that mean the most to the company.
Protecting your personal well-being and serving your employer are sometimes considered competing demands. But in a healthy working relationship -- the kind that will keep your career moving forward -- the two depend on each other.
Robert Half International is the world's first and largest specialized staffing firm with a global network of more than 350 offices worldwide. For more information about our professional services, visit RobertHalf.com. For additional career advice, view our career bloopers video series or follow us on Twitter.
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